The City Clerk is the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). Before and after the City Council takes action, the City Clerk ensures that actions are in compliance with all federal, state, and local statutes and regulations and that all actions are properly executed, recorded, and archived.
The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and City Council and provides related municipal services.
Responsibilities of a City Clerk
As an Elections Official, the City Clerk administers Federal, State, and Local procedures through which local government representatives are selected.
The City Clerk has the following responsibilities:
- Assists candidates in meeting their legal responsibilities before, during and after an election.
- Prepares the legislative Agenda
- Verifies legal notices have been posted or published
- Completes the necessary arrangements to ensure an effective meeting
- records the decisions of the elected and appointed officials
- Preserves and protect the public record.
- Maintains and indexes the Minutes, Ordinances, and Resolutions adopted by the legislative body
- Ensures that other municipal records are readily accessible to the public.